Position: Construction Senior Accounts Payable
Location: Ft. Lauderdale, FL
Salary: $60K - $70K


EXPERIENCE
 

• Accounts payable experience in a supervisory role for a mid to large size construction company
• Filing 1099’s, including familiarity with IRS rules surrounding 1099 reporting
• Filing sales and use tax returns in multiple states
   

SKILLS

CMiC (accounting software) – training available

Excel (proficient)

Microsoft Word (basic)

Microsoft Office Outlook (basic)
Ability to work well with others in a collaborative environment and encourage compliance with accounts payable policies and procedures


DUTIES

AP COORDINATOR
 

• 
  Processing job-site generated invoices in CMiC. Verifying all invoices are approved, the correct amounts are processed for payment, and sales tax is included when necessary.
• Timely processing invoices for payment based on due dates (miscellaneous invoices) and owner funding (subcontractors). Distributing checks.
• Reconciling old open payables.
• Updating document compliance's in CMiC as contracts, insurance, good guy letters, etc., are received.
• Collecting and verifying W-9’s for new vendors.
• Communicating with project accountants regarding invoice discrepancies, sales tax issues, needed documentation, training needs, etc.
• Verifying coding and approvals for overhead invoices.
• Reviewing credit card statements including: coding, approvals, complete business purposes, and correct amount due.
• Reconciling vendor statements.
• Extracting AP information from CMiC and compiling reports.
• Researching old outstanding checks.
• Pulling Dun & Bradstreet reports.
   

BACK-UP TO AP MANAGER
 

• 
  Managing and training AP staff.
• Troubleshooting and problem solving – resolving issues that come up while following corporate policies
• Reviewing and processing check runs.
• Reviewing includes verifying approvals, sales tax, accurate payment amount, applicable back-up. Removing or adding invoices from a payment selection when necessary.
• Processing includes logging each selection, printing and posting checks, submitting positive pay.
• Voiding checks, placing stop payments, and removing from positive pay.
• Verifying adequate approval to pay invoices without proper documentation or owner funding (exceptions) and maintaining the exception report.
• Approving good guy letters.
• Interpreting insurance requirements.
• Processing credit applications.
• Managing sales tax accruals, inclusive of reviewing for accuracy and filing tax returns in multiple states.
• Verifying new vendor set-up.
• Processing 1099’s.
• Processing refund checks in CMiC.
• Banking
• Retrieving daily activity reports and logging details.
• Processing wires and book transfers.
• Retrieving cancelled checks.
• Reconciling positive pay and ACH exceptions.
• Cash Analysis
• Utilizing banking logs, check logs, and open payables report to prepare weekly cash analysis.
• Researching owner billings for excess cash received.
• Reconciling general ledger accounts.
• Processing Contractor Score certificates.
• Communicating and training internal customers on corporate policies.
• Providing documentation to auditors.
• Managing record retention (Iron Mountain)
• Reviewing and approving transmittal sheets for new documents.
• Managing the retrieval process.
• Administrator on Comdata MasterCard program
• Administrator on Fedex and Office Depot accounts